Do you love being the go-to person who keeps everything running smoothly? We’re looking for an Office Manager who can balance administration, HR, business development support, and executive assistance — all while keeping our workplace organized, welcoming, and efficient.
For over 35 years, Canadian Discovery Ltd. (CDL) has been delivering trusted geoscience, engineering, and data-driven insights to the energy industry. We bring together deep technical expertise and innovative thinking to help clients make informed decisions in oil & gas, renewables, and emerging energy opportunities. At CDL, collaboration, curiosity, and client focus drive everything we do.
No two days will look the same, but you can expect to:
• Keep the office running — from coordinating operations, supporting financial administration, to coordinating staff and corporate events.
• Be the people person — supporting recruitment, onboarding, employee programs, and HR needs.
• Support leadership — managing calendars, travel, meetings, and confidential communications.
• Jump into business development — maintaining our CRM (HubSpot), assisting with proposals and presentations and keeping client relationships strong.
• Oversee daily office operations, facilities, and vendor relationships.
• Manage document control, record keeping, and office procedures to ensure efficiency and compliance.
• Support financial administration, including invoicing, AR/AP functions, reconciliations, and staff expense tracking.
• Coordinate staff and corporate events
• Manage the full employee lifecycle: job postings, recruitment, onboarding, training, performance reviews and offboarding.
• Administer benefits, leave requests, and employee records (HRIS/Payworks, Replicon).
• Provide guidance on HR policies, ensuring compliance with employment laws and company standards.
• Generate HR reports and metrics to track performance indicators and identify trends.
• Support client relations and account management by maintaining and updating CRM systems(HubSpot) with client interactions, leads, and business development activities.
• Prepare client proposals, presentations, and studies in collaboration with technical teams.
• Assist with contract negotiations and administration and proactively manage customer subscription renewals.
• Conduct client and market research to support business development, including identifying new opportunities.
• Manage executive calendars, travel arrangements, meetings, and correspondence.
• Prepare agendas, reports, presentations, and meeting notes for senior leadership and board meetings.
• Act as liaison between executives, staff, and external stakeholders, ensuring effective communication.
• Handle confidential information with discretion and professionalism.
• 5+ years of experience in administration, HR, executive support, or business development.
• Preferably a diploma/degree in Business Administration, HR, or a related field.
• Proficiency with Microsoft Office and experience with HRIS/CRM tools (HubSpot, Payworks, Replicon a plus).
• Excellent organizational, multi-tasking and time management skills — you can juggle multiple priorities with ease.
• Strong written and verbal communication skills and the ability to work with people at all levels.
• A proactive mindset with a knack for problem-solving and process improvement.
• High attention to detail and ability to manage sensitive information.
• A dynamic, supportive team environment where your ideas matter.
• A role with variety — no boring days here.
• The chance to directly impact our people, clients, and leadership team.
• Opportunities to grow your career by wearing multiple hats and learning across functions.
If you’re a natural multitasker who thrives in a fast-paced environment and enjoys making work smoother for everyone, we’d love to hear from you!
OCT 31, 2025 (or until position is filled)
Along with your resume, please include a cover letter addressing your direct suitability for this role, and salary expectations.
Apply to: careers@canadiandiscovery.com
We thank all applicants, but only those being considered will be contacted.
Canadian Discovery Ltd. (CDL) is an independent, global energy information services company headquartered in Calgary, Alberta, Canada. As world leaders in reservoir- to basin-scale evaluation, we specialize in assessing subsurface properties, pressure, fluid flow, fluid chemistry and geomechanics. CDL’s extensive subsurface knowledge and GIS capabilities support a multitude of industries including exploration & production, carbon capture, utilization and storage (CCUS), critical minerals, geothermal energy and water disposal and sourcing solutions. Our deep understanding of depositional environments and fluid-rock interactions in the subsurface has been CDL’s core competency for over 35 years. Learn more about Canadian Discovery here.
